Approvals that move work forward.
Chainline is the document approval workspace for Microsoft 365 — clear chains, decisions in Teams, and an audit trail your organisation can trust.
Built for Microsoft Entra ID and Teams · Deployed dedicated for your organisation
Merchant Pro
Vendor onboarding pack
APR-2026-0042 · Waiting on Finance
Your decision
Review the PDF, then approve to lock the document and notify the requester in Teams.
Email is not an approval system.
Important documents still bounce through inboxes and chat threads. Approvers change mid-flight. Versions multiply. When audit asks “who signed off?”, the answer is a scavenger hunt.
Unclear ownership
Nobody knows whose turn it is.
No durable trail
Decisions live in deleted mail.
Awkward Microsoft sprawl
Simple Approvals and Flow apps do not cover presets, vetting, and auditor separation.
One workspace. A clear chain. Proof when you need it.
Chainline gives every request an explicit path of approvers, keeps the file and versions in one place, notifies people in Teams, and records every action for compliance.
Governed chains
Company presets or custom paths from your directory.
Act where you work
Notifications and a Teams personal tab.
Audit-ready by default
Trails, roles, and exports without bolting on a second system.
From submit to sign-off — a sample path at Merchant Pro
This is a walkthrough of a typical request. Names and documents are sample data for the demo.
Step 1 of 5
Submit
Alex Rivera uploads Vendor onboarding pack.pdf and selects the preset Procurement — Standard.
Sample organisation: Merchant Pro
How Chainline works
- 01
Sign in with Microsoft
Your organisation’s Entra ID. No separate Chainline password.
- 02
Submit with a chain
Pick a company preset or build a custom path with people search. Attach the document.
- 03
Decide on the stage
Approvers approve, return to a prior stage, reject for resubmit, request vetting, or add an approver.
- 04
Trail everything
Each action is recorded. Auditors review without editing. Files stay private with short-lived access links.
Everything your approval process actually needs
Designed for organisations that outgrew email and outgrew one-size Approvals apps.
Draft and submit with title, description, and attachment. Track stage progress and timeline. Resubmit after reject with a documented response. Approvers can upload a new version with comments before final lock.
Lives in your Microsoft estate
Chainline is built around Entra ID and Teams — not a parallel identity island.
- Sign in with Microsoft (SSO)
- People picker backed by your tenant directory
- Teams notifications via Microsoft Graph
- Teams app package for admin centre deployment
Your users are already your users.
Built for teams that cannot afford fuzzy sign-off
IT
SSO, Teams packaging, dedicated deployment, clear admin controls
Compliance & audit
Trails, flags, exports, read-only auditor role
Procurement & operations
Presets for repeatable document types
Legal & HR
Version history and locked finals on sensitive packs
Best fit: mid-market and enterprise organisations standardised on Microsoft 365.
Straightforward packages. Most enterprises deploy dedicated.
Start from the demo, then we provision an environment for your tenant. Shared multi-tenant production comes later; serious buyers get isolation from day one.
Core
Teams that need governed submit → approve
SSO, chains, Teams, versions, admin presets
Compliance
ISO / audit-heavy orgs
Core + vetting, auditors, flags, exports
Enterprise
IT-led rollouts
Compliance + dedicated env, onboarding, SLA, optional white-label
Designed to be shown to security and audit
Authentication is Microsoft-only. Authorisation is role-based. Files are not parked on public URLs. Actions leave a trail.
Read the Security overview · Privacy · Terms
See Chainline with Merchant Pro sample data — then deploy for your organisation.
Production deployments are dedicated to your Microsoft tenant and policies.