Approvals that move work forward.
Chainline is the document approval workspace for Microsoft 365 — clear chains, decisions in Teams, and an audit trail your organisation can trust.
Built for Microsoft Entra ID and Teams · Deployed dedicated for your organisation
APR-2026-0042
Vendor onboarding pack
Stage 2 of 3 · Finance · Your stage
Your decision
Review the PDF, then approve to lock the document and notify the requester in Teams.
Merchant Pro
The problem
Email is not an approval system.
Important documents still bounce through inboxes and chat threads. Approvers change mid-flight. Versions multiply. When audit asks “who signed off?”, the answer is a scavenger hunt.
Inbox · today
47 unreadalex.r@merchantpro.io
Re: Re: Fwd: vendor pack — who approves?
finance-team
Which version is final??
audit@merchantpro.io
Need sign-off trail for Q3
Chainline replaces this with one governed chain
Unclear ownership
Nobody knows whose turn it is.
No durable trail
Decisions live in deleted mail.
Awkward Microsoft sprawl
Simple Approvals and Flow apps do not cover presets, vetting, and auditor separation.
The solution
One workspace. A clear chain. Proof when you need it.
Chainline gives every request an explicit path of approvers, keeps the file and versions in one place, notifies people in Teams, and records every action for compliance.
APR-2026-0042
Vendor onboarding pack
Stage 2 of 3 · Finance · Your stage
Your decision
Review the PDF, then approve to lock the document and notify the requester in Teams.
Merchant Pro
Governed chains
Company presets or custom paths from your directory.
Act where you work
Notifications and a Teams personal tab.
Audit-ready by default
Trails, roles, and exports without bolting on a second system.
Sample path
From submit to sign-off — a sample path at Merchant Pro
This is a walkthrough of a typical request. Names and documents are sample data for the demo.
Step 1 of 5
Submit
Alex Rivera uploads Vendor onboarding pack.pdf and selects the preset Procurement — Standard.
Sample organisation: Merchant Pro
Product mechanics
How Chainline works
Sign in with Microsoft
Your organisation's Entra ID. No separate Chainline password.
Submit with a chain
Pick a company preset or build a custom path with people search. Attach the document.
Decide on the stage
Approvers approve, return to a prior stage, reject for resubmit, request vetting, or add an approver.
Trail everything
Each action is recorded. Auditors review without editing. Files stay private with short-lived access links.
- 1
Sign in with Microsoft
Your organisation's Entra ID. No separate Chainline password.
- 2
Submit with a chain
Pick a company preset or build a custom path with people search. Attach the document.
- 3
Decide on the stage
Approvers approve, return to a prior stage, reject for resubmit, request vetting, or add an approver.
- 4
Trail everything
Each action is recorded. Auditors review without editing. Files stay private with short-lived access links.
Requesters pick a preset or build a custom chain from your Microsoft directory, attach the document once, and track every stage until final approval.
Approvers act in-app with a clear queue. Auditors read the full trail without touching live decisions.
Capabilities
Everything your approval process actually needs
Designed for organisations that outgrew email and outgrew one-size Approvals apps.
Microsoft 365
Lives in your Microsoft estate
Chainline is built around Entra ID and Teams — not a parallel identity island.
Jordan Lee
Procurement · Merchant Pro
You have a new approval request to review.
Request: Vendor onboarding pack (APR-2026-0042)
Stage: Stage 2 of 3 — Finance
Submitted by: Alex Rivera
Open in Chainline
Delivered via Microsoft Graph · deep link to pending review
Microsoft Entra ID
SSO & directory
Chainline
Approval workspace
Microsoft Teams
Notifications & tab
Microsoft Graph · people picker · Teams chat notifications
- Sign in with Microsoft (SSO)
- People picker backed by your tenant directory
- Teams notifications via Microsoft Graph
- Teams app package for admin centre deployment
Your users are already your users.
Who it's for
Built for teams that cannot afford fuzzy sign-off
IT
SSO, Teams packaging, dedicated deployment, clear admin controls
Compliance & audit
Trails, flags, exports, read-only auditor role
Procurement & operations
Presets for repeatable document types
Legal & HR
Version history and locked finals on sensitive packs
Best fit: mid-market and enterprise organisations standardised on Microsoft 365.
Packages
Straightforward packages. Most enterprises deploy dedicated.
Start from the demo, then we provision an environment for your tenant. Shared multi-tenant production comes later; serious buyers get isolation from day one.
Core
Teams that need governed submit → approve
- SSO
- Chains
- Teams
- Versions
- Admin presets
Compliance
ISO / audit-heavy orgs
- Everything in Core
- Vetting
- Auditors
- Flags
- Exports
Enterprise
IT-led rollouts
- Everything in Compliance
- Dedicated env
- Onboarding
- SLA
- Optional white-label
Trust & security
Designed to be shown to security and audit
Authentication is Microsoft-only. Authorisation is role-based. Files are not parked on public URLs. Actions leave a trail.
APR-2026-0042 · Audit trail
09:14
Submitted request
Alex Rivera
10:02
Approved stage 1
Jordan Lee
11:47
Vetting remarks submitted
Sam Okonkwo
14:20
Final approval · document locked
Priya Nair
See Chainline with Merchant Pro sample data — then deploy for your organisation.
Production deployments are dedicated to your Microsoft tenant and policies.